1. Application for a place

• Enrolment applications will be accepted any time after the child has commenced at school or once enrolment has opened up

• Enrolment application forms are available online (the most up to date information) or from the centre or school office. 

• An ezi debit form must also be provided with the application and any supplementary information required (as per the form and legislation)

• A separate application form must be completed for each child, and for each proposed year of attendance at the centre.

• To facilitate the inclusion (refer to Inclusion and equity policy) of all children into the program, enrolment applications should clearly identify any additional or specific needs of the child.

• Completed enrolment application forms are to be forwarded to the enrolment secretary, or designated person, at the centre for entry into KidsWiz, then stored in the filing cabinet.

• Ezi debit forms are given to the treasurer and stored securely

• If parents have not provided all information on the enrolment form, their membership will not be confirmed until it is provided eg ezidebit form is not provided, or medical emergency plans etc

• Access to completed enrolment application forms will be restricted to the enrolment secretary (or delegated person), staff, president and secretary, unless otherwise specified by the committee.

• Applications accepted and allocated as per time/date order. 

• A booking for any session which exceeds the limit of 24 children will be “waitlisted”

• As we are an incorporated associations, the constitution states that anyone attending St Kevin’s Out of Hours School care becomes a member of the association

• Enrolment information will be entered into the database required for providing child care rebates. (ie into the “Child Care Management System”(CCMS)

• Membership of the association includes parents/guardians of children who are attend the centre.  Relevant details will be provided to the secretary to enter on the membership register of St Kevin’s OHSC.

• Space at each session will depend on the staff to children ratios on the given day.

• Families are encouraged to enrol for the service at the start of the school year in case there is an emergency need to attend after school

 

2. Enrolment and Re-Enrolment Date

• Enrolments will be taken from the 1st December of the year prior to the new school year and throughout the school year.

• Enrolment dates will be published in the school newsletter and with the school’s prep enrolment information as well as on the website.  “new enrolments” will be for new students starting at the school.

• Re enrolment is the process followed for an already enrolled student who wishes to continue using the service the following year. 

• Re-enrolment sees information already held on the system sent to parents with an authorisation form.  Parents are able to update any out of date information and sign consent to continue membership for the following year.

 

3.  Confirmation of Membership and Allocation to Sessions

• Bookings will be allocated to applicants in accordance with the eligibility and access criteria of the centre and the “Child Care Management System” (ie those with special needs first) and then on a “first in, first served “basis until the maximum number of children allowed with the staff to child ratio and according to the license issued

• Permanent bookings ensure a permanent space is held for your child/ren each week of term

• Casual bookings are not guaranteed and will depend on availability within the specified ratios

• Enrolments are notified of their membership via email and advised when they can start using the service.

• Usually 48 hours notice is required to complete the enrolment process from end to end, before bookings can commence

• Parents/guardians may cancel their membership (forfeit of membership fee) and pay any outstanding fees.

• Membership is provided to members of the St Kevin’s parish and school.

• Children will not be allowed to attend the centre until all enrolment information is provided

 

Note: Places will not be allocated to children until any substantial debt owed by the family to the centre is paid, or a payment plan is agreed to between the family and the centre. (Refer to the Fees policy.)

 

A full copy of the enrolment policy can be found here